How To Give Calendar Access In Outlook

Introduction

Outlook is one of the most popular email clients used in offices all over the world. It’s not only an email platform, but it also allows us to manage our calendar and schedule our appointments. Sometimes, we need to share our calendar with colleagues for collaboration purposes. In this article, we will discuss how to give calendar access in Outlook.

Step 1: Share Your Calendar

The first step is to share your calendar. To do this, open your Outlook and click on the “Calendar” button on the bottom left-hand side of the screen. Then, right-click on the calendar you want to share and select “Sharing Permissions.”

Step 2: Add Users

After selecting “Sharing Permissions,” click on the “Add” button to add users to your calendar. You can add individual users or groups of users. Once you have added the users, you can select the level of permission you want to grant them.

Step 3: Set Permissions

There are three levels of permission that you can grant to users: “Reviewer,” “Author,” and “Editor.” The “Reviewer” permission allows the user to view your calendar, but they cannot make any changes. The “Author” permission allows users to create new appointments and edit their own appointments. The “Editor” permission allows users to create new appointments, edit all appointments, and delete appointments.

Step 4: Send Invitations

After setting the permissions, click on the “OK” button to save the changes. Outlook will then prompt you to send invitations to the users you have added. You can customize the invitation message if you want to add any additional information.

Step 5: Accept Invitations

Once the invitations have been sent, the users will receive an email notification. They can then accept the invitation to access your calendar. After accepting the invitation, they will be able to view and manage your appointments as per the permission level you have granted them.

FAQs

Q. Can I revoke access to my calendar?

A. Yes, you can revoke access to your calendar at any time. To do this, right-click on the user’s name in the “Sharing Permissions” window and select “Remove.”

Q. Can I share my calendar with someone outside my organization?

A. Yes, you can share your calendar with someone outside your organization. However, you need to make sure that the external user has an Outlook account and compatible email client.

Q. Can I share my calendar with multiple users at once?

A. Yes, you can share your calendar with multiple users at once by adding a group of users to the sharing permissions.

Q. What if I want to share only a specific appointment?

A. You can share only a specific appointment by creating a new calendar and adding the appointment to that calendar. Then, you can share that calendar with the user you want to give access to.

Conclusion

Sharing your calendar in Outlook is a simple process that can help you collaborate with your colleagues. By following the steps mentioned above, you can give access to your calendar to anyone you want. Just make sure you set the right permission levels to avoid any unauthorized changes to your appointments.