How To Create A Shared Calendar In Outlook 365

Introduction

Outlook 365 is a powerful tool for managing your emails, contacts, and calendars. One of its useful features is the ability to create a shared calendar, which allows you to collaborate with your colleagues, friends, or family members. In this article, we will guide you step-by-step on how to create a shared calendar in Outlook 365.

Step 1: Create a New Calendar

The first thing you need to do is to create a new calendar. To do this, open Outlook 365 and click on the “Calendar” icon at the bottom of the screen. Then, click on “New Calendar” and give it a name. You can choose to keep the calendar private or share it with others.

Step 2: Share the Calendar

Now that you have created a new calendar, it’s time to share it with others. To do this, right-click on the calendar and select “Sharing Permissions”. Then, click on “Add” to add the people you want to share the calendar with. You can choose to give them read-only or full access to the calendar.

Step 3: Send the Sharing Invitation

After you have added the people you want to share the calendar with, you need to send them a sharing invitation. To do this, click on “Send” and Outlook 365 will send an email with a link to the shared calendar. The recipients can click on the link to access the calendar.

Step 4: Accept the Sharing Invitation

If you have been invited to a shared calendar, you need to accept the invitation before you can access the calendar. To do this, open the email with the sharing invitation and click on “Accept”. Outlook 365 will then add the shared calendar to your list of calendars.

Step 5: Collaborate on the Calendar

Now that you have created a shared calendar and invited others to it, you can start collaborating on it. You can add events, appointments, or meetings to the calendar, and everyone who has access to the calendar will be able to see them. You can also edit or delete events on the calendar, and the changes will be synced to everyone who has access to the calendar.

Question and Answer

Q: Can I share the calendar with people who don’t have Outlook 365?

A: Yes, you can share the calendar with people who don’t have Outlook 365 by sending them a link to the calendar. They can open the link in their web browser and view the calendar.

Q: Can I revoke access to the shared calendar?

A: Yes, you can revoke access to the shared calendar at any time. To do this, right-click on the calendar and select “Sharing Permissions”. Then, select the person you want to revoke access for and click on “Remove”.

Q: Can I share multiple calendars?

A: Yes, you can share multiple calendars in Outlook 365. Simply repeat the steps above for each calendar you want to share.

Conclusion

Creating a shared calendar in Outlook 365 is a great way to collaborate with your colleagues, friends, or family members. By following the steps above, you can easily create a shared calendar and start collaborating on it. Remember to always keep your calendar up-to-date and communicate with your team to ensure that everyone is on the same page.