How To Add A Public Folder Calendar To Outlook: A Step-By-Step Guide

Introduction

If you are working in an organization, you might have access to a shared public folder calendar. This calendar can be accessed by all the members of the organization and is a useful way to stay organized and keep track of important events and meetings. In this article, we will walk you through the process of adding a public folder calendar to Outlook.

Step 1: Accessing the Public Folder Calendar

The first step is to access the public folder calendar. To do this, you need to have the necessary permissions to view the calendar. Once you have the permissions, follow these steps: 1. Open Outlook and click on the “Calendar” button in the bottom left corner. 2. Click on the “Open Calendar” button in the ribbon. 3. Select “From Address Book” from the dropdown menu. 4. In the “Address Book” window, type the name of the public folder calendar in the search box. 5. Double-click on the calendar to add it to your Outlook.

Step 2: Viewing the Public Folder Calendar

Once you have added the public folder calendar to your Outlook, you can view it by following these steps: 1. Click on the “Calendar” button in the bottom left corner of Outlook. 2. In the navigation pane on the left, you will see the public folder calendar listed under “Other Calendars”. 3. Click on the calendar to view it.

Step 3: Adding the Public Folder Calendar to Favorites

If you frequently refer to the public folder calendar, you can add it to your favorites for easy access. Follow these steps: 1. Right-click on the public folder calendar in the navigation pane. 2. Select “Add to Favorites” from the context menu. 3. The calendar will now appear under “Favorites” in the navigation pane.

Step 4: Removing the Public Folder Calendar

If you no longer need to access the public folder calendar, you can remove it from your Outlook. Follow these steps: 1. Right-click on the public folder calendar in the navigation pane. 2. Select “Delete Calendar” from the context menu. 3. Confirm the deletion.

Question and Answer

Q. Can I edit the public folder calendar?

A. It depends on the permissions set by the owner of the calendar. If you have the necessary permissions, you can edit the events on the calendar.

Q. Can I add reminders to the public folder calendar?

A. Yes, you can add reminders to the events on the public folder calendar, just like you would for any other calendar.

Q. Can I share the public folder calendar with others?

A. Yes, you can share the public folder calendar with others in your organization. You can set the permissions to allow others to view, edit, or delete events on the calendar.

Conclusion

Adding a public folder calendar to Outlook is a simple process that can help you stay organized and keep track of important events and meetings. By following the steps outlined in this article, you can easily access and view the public folder calendar in Outlook.